Setup in 3 Business Days

Corporate Account Setup Guide

Streamline your company's executive transportation with a dedicated corporate account. From application to first booking in just days.

Start Application (224) 801-3090

Quick Answer

Setting up a corporate car service account with Chicago Executive Car Service takes just 3 business days. Complete our online application, select your account tier, and receive dedicated account manager access. Benefits include centralized billing, real-time ride tracking, expense system integration, and volume discounts. Contact us at (224) 801-3090 to start your application today.

✓ 3-Day Setup

✓ No Minimum Commitment

✓ Dedicated Account Manager

✓ Fortune 500 Trusted

Setup Process

Our streamlined corporate account setup gets your organization operational quickly with minimal paperwork.

Submit Application

10 minutes

Complete our streamlined online application with your company information, primary contacts, and anticipated transportation needs.

✓ Company legal name and tax ID
✓ Primary and secondary account contacts
✓ Estimated monthly trip volume
✓ Preferred billing method

Account Review

1-2 business days

Our corporate services team reviews your application and prepares your customized account structure and pricing.

✓ Credit verification (if applicable)
✓ Volume tier assignment
✓ Custom pricing calculation
✓ Service area confirmation

Account Manager Assignment

Same day as approval

Receive your dedicated account manager who will be your single point of contact for all corporate transportation needs.

✓ Direct phone and email access
✓ Personalized onboarding call
✓ Custom booking procedures
✓ Emergency contact protocols

Portal Access & Training

Immediate

Access your corporate portal with booking tools, trip management, and reporting dashboards.

✓ Multi-user login setup
✓ Executive assistant access
✓ Finance team reporting access
✓ Mobile app configuration

First Booking

Ready immediately

Book your first executive trip with priority service and dedicated chauffeur assignment.

✓ Preferred driver selection
✓ Vehicle preference saved
✓ Route optimization active
✓ Real-time tracking enabled

Corporate Account Benefits

Maximize efficiency and control with features designed for corporate transportation management.

Centralized Billing

Single monthly invoice for all company trips with detailed breakdowns by department, project, or cost center. Eliminate individual expense reports.

Real-Time Ride Tracking

Monitor all active trips in real-time. Know exactly where your executives are and receive automated arrival notifications.

Expense System Integration

Direct integration with Concur, Expensify, SAP, and other major expense management platforms for seamless accounting.

Volume Discounts

Automatic volume-based pricing tiers. The more you ride, the more you save with our tiered corporate rate structure.

Dedicated Account Manager

Single point of contact for all account matters from billing questions to emergency transportation coordination.

Priority Booking

24/7 priority booking access with guaranteed vehicle availability for last-minute executive transportation needs.

Account Tiers

Choose the tier that matches your organization's transportation volume for optimal pricing and features.

Executive

5-19 trips

10% discount

✓ Monthly consolidated billing
✓ Dedicated account manager
✓ Preferred driver program
✓ 24/7 priority booking
✓ Basic expense integration
✓ Standard reporting

Best For

Small to mid-size companies with regular executive travel

Enterprise

20-49 trips

15% discount

✓ All Executive features
✓ API integration available
✓ Custom billing codes
✓ Multi-department allocation
✓ Quarterly business reviews
✓ Advanced analytics dashboard

Best For

Growing organizations with multiple traveling executives

Premier

50+ trips

20%+ discount

✓ All Enterprise features
✓ Dedicated vehicle fleet
✓ Custom SLA guarantees
✓ Bespoke reporting formats
✓ Priority roadshow support
✓ White-label options

Best For

Large corporations with extensive transportation needs

Required Documents

Gather these documents before starting your application for the fastest approval process.

Company W-9 or tax identification
Billing contact information
Authorized user list
Credit application (for Net 30 terms)
Insurance certificate request (optional)

Application Checklist

Setup FAQs

How long does corporate account setup take?

Most corporate accounts are fully operational within 3 business days. Simple applications with standard requirements can be approved same-day. Enterprise accounts with custom integrations may require 5-7 business days for full implementation.

What information is needed to open a corporate account?

You'll need your company's legal name, tax ID (EIN), billing address, primary contact information, and estimated monthly trip volume. For credit-based billing, we may request additional financial documentation for companies requesting Net 30 terms.

Is there a minimum commitment required?

No minimum trip commitment is required to open a corporate account. Volume discounts automatically apply based on monthly usage. You can start with occasional trips and scale up as needed without renegotiating terms.

Can multiple employees book under one corporate account?

Yes. Corporate accounts support unlimited authorized bookers with role-based permissions. Executive assistants, travel managers, and department heads can all book independently while all charges consolidate to a single invoice.

How does corporate billing work?

Corporate accounts receive a consolidated invoice on the 1st of each month for all trips completed in the previous month. Standard payment terms are Net 30. We accept ACH, wire transfer, and corporate credit cards. Auto-pay options are available.

What expense management systems do you integrate with?

We integrate directly with Concur, Expensify, SAP, Oracle, and NetSuite. Custom integrations are available for Enterprise and Premier accounts. Trip data including date, time, route, and cost automatically flows to your expense system.