Resource Guide
Board Meeting Transportation Brief
A planning brief for C-suite and board transportation with timing buffers, privacy protocols, and executive routing.
Quick Answer
Quick Answer
Board transportation planning should include 15–30 minute buffers, discrete pickup points, and privacy-first vehicle assignments. Use a single point of contact for scheduling, confirm attendee arrival windows, and stage vehicles for immediate departure after meetings. Ensure Wi‑Fi availability, bottled water, and quiet cabin settings for confidential discussions.
Arrival Timing
- ✓ Schedule arrivals 30 minutes before agenda start
- ✓ Stagger arrivals to avoid lobby congestion
- ✓ Pre-arrange secure pickup zones at venues
Privacy & Security
- ✓ NDA-trained chauffeurs and unbranded vehicles
- ✓ Direct-to-floor access where possible
- ✓ Single coordinator for all executive movements
Departure Flow
- ✓ Vehicles staged 10 minutes before close
- ✓ Priority routing to airports or next meetings
- ✓ Post-event incident report if delays occur
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