Resource Guide
Executive Airport Transfer Checklist
A step-by-step checklist for flawless O’Hare and Midway pickups, including flight tracking, VIP meet-and-greet, and backup routing.
Quick Answer
Quick Answer
For executive airport transfers, confirm flight numbers, arrival terminal, luggage count, and destination 24 hours in advance. Require real-time flight tracking, a meet-and-greet at baggage claim, and a backup dispatch plan for delays. Share driver name, vehicle plate, and pickup instructions with the traveler for a frictionless arrival.
Pre-Arrival (24 Hours)
- ✓ Verify flight number, terminal, and estimated arrival time
- ✓ Confirm passenger name, phone, and luggage details
- ✓ Assign chauffeur and vehicle class based on itinerary
Day-Of Logistics
- ✓ Enable live flight tracking and adjust pickup automatically
- ✓ Provide meet-and-greet signage and baggage claim instructions
- ✓ Share driver contact and vehicle details with traveler
Contingency Planning
- ✓ Maintain backup vehicle availability for delays
- ✓ Pre-plan alternate routes for peak traffic windows
- ✓ Escalation path for missed connections or reroutes
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