Resource Guide
Roadshow Coordination Playbook
A tactical playbook for multi-city roadshows: driver assignments, timing windows, and real-time dispatch coordination.
Quick Answer
Quick Answer
Successful roadshows require a single routing document with meeting times, pickup addresses, and buffer windows. Use dedicated chauffeurs per city, confirm local traffic constraints, and keep a live dispatch channel for real-time updates. Provide printed itineraries to drivers and travelers to prevent missed pickups.
Route Planning
- ✓ Create a master itinerary with timestamps and addresses
- ✓ Include 15-minute buffers between meetings
- ✓ Plan alternate routes for rush-hour constraints
Dispatch Coordination
- ✓ Assign local leads in each city
- ✓ Maintain a live status channel for all drivers
- ✓ Confirm pickups 20 minutes before departure
Traveler Experience
- ✓ Send daily summaries to executive assistants
- ✓ Provide Wi‑Fi, chargers, and water in every vehicle
- ✓ Escalate immediately if meetings run late
Need executive transportation support?
Our corporate team provides 24/7 dispatch, dedicated chauffeurs, and centralized billing.