Corporate Event Transportation
Seamless ground transportation for your most important corporate events. From intimate board dinners and shareholder meetings to large-scale business conferences, we provide coordinated logistics that reflect your organization's standards.
How much does corporate event transportation cost in Chicago?
Chicago corporate event transportation starts at $95/hour per vehicle with dedicated event coordinator included. Multi-vehicle packages for galas and conferences range from $1,500-10,000+ depending on fleet size and duration. Services include real-time tracking, on-site management, guest transportation coordination, and VIP shuttles.
Events We Support
From intimate gatherings to large-scale productions, we scale to meet your needs.
Corporate Galas & Awards Ceremonies
Red carpet arrivals, coordinated pickups, and dignified departures for formal corporate celebrations, annual galas, and executive award ceremonies.
Business Conferences & Conventions
Multi-vehicle coordination for attendee shuttles, VIP transfers, and executive speaker transportation throughout multi-day business conferences.
Board Meetings & Shareholder Events
Discreet, punctual transportation for board members, investors, shareholders, and C-suite executives to private venues and executive dining.
Executive Retreats & Team Offsites
Coordinate transportation for leadership retreats, strategic planning sessions, and executive team building events at offsite locations.
Event Services
- ✓ Dedicated event coordinator assignment
- ✓ Advance venue reconnaissance
- ✓ Multi-vehicle fleet coordination
- ✓ Real-time GPS tracking and dispatch
- ✓ On-site transportation desk (optional)
- ✓ Guest manifest management
- ✓ VIP pickup sequencing
- ✓ Post-event departure coordination
Fleet Options
Our Process
Consultation
Review event details, guest counts, and logistics requirements
Planning
Venue reconnaissance, route planning, and fleet allocation
Execution
Real-time coordination and on-site management
Follow-Up
Post-event reporting and future planning
Event Transportation FAQs
How do you coordinate multi-vehicle events?
Our dedicated event coordinator manages all logistics from planning through execution. We conduct advance venue visits, establish staging areas, create pickup/dropoff sequences, and maintain real-time communication with all drivers throughout your event.
Can you provide on-site coordination?
Yes. For larger events, we can station an on-site coordinator to manage guest arrivals, departure queuing, and real-time adjustments. This ensures smooth operations and immediate response to schedule changes.
How far in advance should we book event transportation?
We recommend booking 2-4 weeks in advance for standard events and 4-8 weeks for large-scale conferences or peak season dates. This allows time for proper planning, vehicle allocation, and coordination meetings.
Do you handle guest communication and manifests?
We can integrate with your guest management system or work from your provided manifests. Our team can send confirmation texts to guests with driver details and pickup times, and track arrivals in real-time.
What happens if an event runs late?
We build flexibility into all event bookings. Drivers remain available until all guests are transported. Overtime is billed at standard hourly rates, and our dispatch team monitors in real-time to adjust resources as needed.
Plan Your Event Transportation
Contact our event team for a customized transportation proposal.